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Compliance setup — this guide covers statutory, payroll, and regulatory requirements. Octal HR is configurable for different countries, regions, and organizational policies.
What the Audit Log Captures
The Audit Log is a time-stamped record of key actions performed in your tenant — data changes, logins, settings updates, payroll runs, and more. Each entry records who did what, in which module, and when. The log is intended as a read-only history: it is viewed through the app, not edited.
Who · What · When
Recorded for each action
Read-only
Viewed, not edited, in the app
Sample Audit Log Entries
User Login — ayesha.abbasi@abccorp.pk
Signed in to the admin portal
Authentication
09 May 2026
09:14:22 PKT
09:14:22 PKT
Payroll Run Approved — May 2026
Approved by: Fahad Khan · 238 employees
Payroll
09 May 2026
11:30:05 PKT
11:30:05 PKT
Employee Record Updated — EMP-0142
Changed by: Ayesha Abbasi · Designation updated
Employees & HR
09 May 2026
14:07:11 PKT
14:07:11 PKT
Leave Approved — EMP-0088
Approved by: Zara Malik · Annual leave, 3 days
Attendance & Leave
08 May 2026
16:45:33 PKT
16:45:33 PKT
Report Exported — Employee Directory
Exported by: Ayesha Abbasi · Format: Excel
Reports
08 May 2026
10:22:04 PKT
10:22:04 PKT
Event Categories
| Category | Events Covered |
|---|---|
| Authentication | Login and logout |
| Employees & HR | Employee, department, designation, holiday, shift, and leave record creates, updates, and deletes |
| Attendance & Leave | Attendance saved, leave approved, leave rejected |
| Payroll | Payroll initiated and payroll approved; salary component changes |
| Reports | Report exports (PDF / Excel) |
| Settings | Configuration changes across settings screens |
Filtering the Log
Go to Admin → Audit. The log can be filtered by four controls:
- Module — Employees, Attendance, Leave, Payroll, Settings, and other areas
- Action — created, updated, deleted, login, payroll approved, and similar actions
- From Date — start of the date range
- To Date — end of the date range
Investigating a payroll change? Filter by Module = Payroll and a From/To date range around the payroll processing window to surface the related entries.
Retention
Audit entries are retained as part of your tenant's data.
Compliance Notice: Regulatory record-retention requirements vary by country, industry, and jurisdiction. Ensure your organization retains payroll, HR, and audit records for the period required by applicable laws and internal policies.
Who Can View the Audit Log
Access to the Audit Log is restricted to administrator and HR-manager level roles. It is not available to ordinary Manager or Employee accounts.